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Job ID:  37035

Title:  Billings, Senior Associate

Location: 

Waterdown, ON, CA, L9H 0C5

Billings, Senior Associate

Reference #37035

Waterdown, Ontario

 

 

 

About the Role

Responsible for timely and accurate Customer Invoicing and Wide Area Workflow (WAWF) submissions while adhering to audit controls and billing procedures.  Reviews billing documentation to meet contractual requirements.  Maintains Consultants, Distributors, and Representatives (CDR) commission logs while ensuring proactive, transparent communication.

 

 

Primary Responsibilities 

  • Tasks related to Invoicing:
    • Generate invoices through ERP system and Pro-Forma invoices via MS Excel where required
    • Enter invoices into various customer owned invoicing repository portals
    • Enter Wide Area Workflow (WAWF) shipments or completion of services into the Procurement Integrated Enterprise Environment (PIEE)
    • Distribute customer invoices and credits upon receipt of invoice requests and approvals via ERP LN
    • Obtain management approvals in accordance with audit controls, internal procedures, and requirements
    • Gather appropriate documentation that supports the invoicing terms for a specific good or service per the purchase order
    • Prepare correspondence to customers as required and distribute documentation
    • Maintain records and retention repositories for invoices and management approvals
    • Collaborate cross-functionally with Accounting, Contracts, Program Management, and Customer Service departments to ensure timely customer invoicing and resolve inquiries

 

  • Tasks related to Commissions:
    • Prepare initial Consultants, Distributors, and Representatives (CDR) commission log upon ERP LN approval and distribute communication of total contract commissionable amount to the CDR
    • Update CDR commission logs monthly or as requested by the CDR for customer invoices sent and paid
    • Notify CDRs with updates to commission logs and communicate when they are permitted to invoice WESCAM
    • Upon CDR invoice, compile appropriate documentation to support the invoice and prepare the electronic signature record for L3Harris approvals

 

 

Desired Capabilities 

  • Basic to Intermediate Excel and Word skills
  • Attention to detail
  • Excellent communication and interpersonal skills
  • Excellent organizational skills
  • Ability to develop strong working relationships with related key managers and support staff
  • Ability to work to compressed deadlines
  • A focus on continuous improvement
  • Ability to multi-task and to work independently
  • Flexible, dependable, and committed to job performance
  • Experience in a large company environment and proven problem-solving skills is an asset
  • Knowledge of ERP LN is an asset

 

 

Desired Education and Experiences 

  • Requires practical knowledge of job area.
  • Bachelor’s Degree and a minimum of 2 years of prior related experience.
  • Graduate Degree or equivalent with 0 to 2 years of prior related experience.
  • In lieu of a degree, minimum of 6 years of prior related experience.
    • College graduate with a diploma in accounting, finance, or business administration

 

 

 

*This posting is for a current vacancy.  In the province of Ontario, Canada, the pay range for this position will be $55,000 to $85,000

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