Title:  Office Manager/Sales Admin

Job Title: Office Manager/Sales Administrator

Job Code: 24674

Job Location: Warsaw, Poland

Job Description:

L3Harris is looking for a proactive and highly organized Office Manager/ Sales Administrator to lead day-to-day office operations and support our dynamic sales team. This role is a fixed term, 18-month contract, which includes executive assistance to senior leadership, ensuring smooth and efficient workflows. We seek an experienced, self-driven professional who excels in a fast-paced, confidential environment. If you thrive on maintaining high standards of professionalism and are eager to make a difference, this is the opportunity for you.

Essential Functions:

• Manage all aspects of office operations, including facility oversight, vendor coordination, and internal process adherence.
• Serve as a point of contact for external stakeholders, including defense clients and partner organizations, ensuring a high standard of professionalism and confidentiality.
• Act as an executive assistant to senior leadership, including calendar management, meeting coordination, and occasional high-level correspondence.
• Provide sales administrative support, including CRM updates, offer tracking, and coordination with other regional offices.
• Oversee expense reporting and procurement processes in accordance with internal compliance requirements.
• Maintain organized records, support audit readiness, and uphold high documentation standards.

Qualifications:

• Requires highly developed job knowledge/skills.
• Requires a High School Diploma or equivalent.
• Minimum 5 years of experience in office management and executive/administrative support roles.

Preferred Additional Skills:

• Fluency in Polish and English (written and spoken) is essential; additional languages are a plus.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Strong interpersonal skills; Professional discretion and ability to handle sensitive information appropriately.
• Proficient in Microsoft Office Suite and comfortable using corporate systems (e.g. CRM, expense platforms).
• Experience in the defense, aerospace, or regulated industries is strongly preferred.
• Experience in an international or U.S.-based company is preferred.

This position is an 18-month fixed contract role, with an opportunity to transition full-time.