Title:  Facilities Operations Coordinator

Job Title: Facilities Operations Coordinator

Job ID: 24906

Job Location: Waco, TX

Job Schedule: alternate off Friday 9/80, 1st shift

Job Description:

• • Performs general office administrative duties managing phone calls and facilities email service desk concerning facilities maintenance requests.
  • Create/manage work orders in SAP for required tracking of work processes.
  • Scheduling requested work and request with facilities staff, contractors and site schedules.
  • Track progress of department work orders and completion, scanning into the work order historian system
  • Communication with suppliers, vendors and subcontractors of service orders and parts
  • Process required purchase requisitions for departmental spend.
  • Coordinate funding sources between programs and departments for proper charge accounts.
  • Tracking of AP invoices for proper processing and payment
  • Reviews assigned work orders, assisting in ordering necessary material and supplies.
  • Assist with troubleshooting accounts payable issues.
  • Responds quickly to emergency situations summoning additional assistance as needed.
  • Performs other duties as assigned.

Qualifications:

• High School Diploma.  Associate or Bachelor’s in Administration preferred
• Excel, Microsoft Word, purchase orders, Invoice processing, phone support
• Prior experience in coordination or administration roles.

Preferred Additional Skills:

• Proficient in MS Office, Strong communication skills, multi-tasking skills, Ability to prioritize tasks, Flexibility, Ability to adapt to unplanned emergency
• SAP preferred