Title:  Specialist, Administration

Job Title: Specialist, Administration  

Job Code: 27700

Job Location: Stennis Space Center, MS

Job Schedule: 4/10 

Job Description:

The Site Operations Specialist provides essential services to ensure the smooth operation of the business/site by performing a variety of tasks.

Essential Functions:

• Engage with management, employees, and customers on EH&S and technical training matters.
• Ensure activities align with organizational and program standards and procedures.
• Develop proficiency in critical training system inputs and update the team on policy or system changes.
• Maintain and validate processes for hazardous operations and skill certifications before task assignments.
• Ensure timely and accurate data entry for EH&S training completions and qualifications, including contractor personnel.
• Support coordination to ensure 100% compliance and completion of site-scheduled training.
• Maintain and update the Site Calendar to support daily work schedules.
• Produce and distribute certification/qualification reports to management.
• Ensure attendance for all NASA and third-party training and notify NASA Training of any no-shows to avoid missed reports.
• Develop, schedule, and validate periodic reviews of all site EH&S-related training modules with Subject Matter Experts.
• Make necessary updates/changes in the training data system.
• Identify medical surveillance needs and coordinate with appropriate entities for funding and reconciliation.
• Notify employees and managers of scheduled medical surveillance appointments.
• Work with Enterprise Health Services to ensure accurate data entry and exchange.
• Provide periodic reports of medical surveillance needs to EH&S and Finance.
• Coordinate and schedule all internal and external EH&S-related training with designated training entities and the Finance Office.
• Manage training schedules for SSC support at KSC and vice versa for KSC/NASA/Boeing/Cosmic-Jacobs employees.

Qualifications:

• Bachelor’s Degree and minimum 4 years of prior admin experience. Graduate Degree and a minimum of 2 years of prior admin experience. In lieu of a degree, minimum of 8 years of prior admin experience. 

Preferred Additional Skills: 

• Strong interpersonal and organizational skills.
• High accuracy in data entry and record-keeping.
• Ability to prioritize and manage workload effectively.
• Proactive and positive attitude.