Title:  Associate, Contracts (Salt Lake City, UT)

Job Title: Assoc, Contracts

Job Location: Salt Lake City, UT

Job Schedule: 9/80 

Job Description:

The Associate Contracts role within Contract Services is pivotal in managing and overseeing the execution lifecycle of contracts within the organization. This position involves ensuring that all contractual agreements are accurately documented, compliant with legal and regulatory standards, aligned with company policies, and accurately reflected within BCS’s ERP systems, namely SAP, as well as external customer data systems, such as Wide Area Workflow (WAWF). Contract Services professionals are responsible for entering and updating contract data into ERP systems, conducting data integrity audits, and generating performance reports. They work closely with various departments to facilitate contract execution, resolve any contractual issues, and support stakeholders with contract-related inquiries. They also help mitigate risks and enhance operational efficiency by maintaining the integrity and accuracy of contract information.

Essential Functions:

•      Enter new contracts into SAP and make needed updates for contract modifications

•      Assisting in evaluating the feasibility of executing contracts using SAP, WAWF, DFAS, MOCAS, shipping, and invoicing processes as outlined in the contract terms.

•      Coordinate and direct the establishment or approval of various sales order types

•      Support and respond to tasks related to contract data used in the order to payment process

•      Conduct regular audits of contracts to ensure compliance with internal policies and external regulations

•      Manage and enhance tools used by Contract Administrators

•      Generate reports on contract performance and status using business intelligence tools

•      Ensure the accuracy and integrity of contract data through regular data cleanup and validation exercises; proactively execute corrections to prevent errors

•      Identify opportunities for process improvements within the Contracts Administration Group and assist in implementing changes to enhance efficiency

•      Offer support to other departments and stakeholders on contract-related inquiries and issues

•      Work directly with internal and external customers to resolve shipping, invoicing, and closeout items

Qualifications: 

• ·       Four-Year College Degree
• ·       Attention to detail
• ·       Computer literacy
• ·       This is an exempt entry level position with critical need for attention to detail, computer skills, and analytical capabilities.

Preferred Additional Skills:

• Proficiency in SAP or other ERP systems
• Understanding of contract lifecycle from initiation to closeout
• Ability to recognize and comprehend various contract templates
• Familiarity with FAR/DFARS, WAWF, ITAR
• Detail-oriented with strong analytical and problem-solving abilities
• Ability to work both independently and collaboratively
• Proficiency in Microsoft Office Suite (emphasis on Excel)