Title:  Administration D

Job Title: Administration D

Job Code: 38558

Job Location: Salt Lake City, UT

Job Schedule: 9/80: Employees work 9 out of every 14 days- totaling 80 hours worked- and have every other Friday off

Job Description:

L3Harris is seeking an experienced Executive Administrative Assistant to provide comprehensive executive administrative support to two executives. This role requires a proactive professional who can predict, anticipate, and execute the dynamic business needs of the executive office while maintaining the highest standards of confidentiality and professionalism. The ideal candidate will serve as a trusted partner to leadership, demonstrating exceptional organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Essential Functions:

• Provide high-level executive administrative support to two executives, anticipating needs and proactively managing priorities.
• Oversee complex calendar management, scheduling, conflict resolution, and time optimization.
• Coordinate all domestic and international travel, including itineraries, logistics, and necessary documentation.
• Plan and execute onsite and offsite meetings, events, and conferences, managing all logistics end‑to‑end.
• Serve as primary point of contact for the executive office, handling communications, calls, and correspondence with professionalism.
• Prepare, edit, and distribute executive-level communications and company-wide announcements.
• Manage confidential and sensitive information with sound judgment and discretion.
• Maintain administrative operations including expense reports, mail, filing systems, and general office workflows.
• Build and maintain strong relationships with internal and external stakeholders at all organizational levels.
• Support project and priority management by handling multiple tasks, shifting deadlines, and unexpected needs with flexibility.
• Demonstrate strong organizational, communication, and interpersonal skills with high attention to detail and accuracy.
• Work independently and collaboratively, demonstrating customer focus, adaptability, and willingness to take on evolving responsibilities.

Qualifications:

• High School Diploma or equivalent with 8 years prior experience, 2 year post-secondary/AA Degree and 4 years prior experience.

Preferred Additional Skills:

• Proficient in Microsoft Office Suite (Outlook, Word, SharePoint, Teams)
• Experience with calendar management systems and travel booking platforms
• Demonstrated ability to learn new tools and processes quickly with enthusiasm
• Proven track record of successfully managing complex event planning and coordination
• Strong sense of urgency with ability to prioritize and multi-task as business needs shift
• High degree of initiative with ability to anticipate needs and take proactive action
• Comfortable working in dynamic, fast-paced environment with changing priorities
• Experience supporting multiple executives simultaneously

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