Title:  Sr Associate, Finance Shared Svcs

Job Title: Sr Associate, Finance Shared Svcs  

Job Code: 35610

Job Location: Remote Opportunity

Job Schedule: 9/80: Employees work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off

Job Description:

The Cash Application Specialist is responsible for the accurate and timely application of incoming payments to customer accounts across multiple business units and banking platforms. This role ensures all received credits, debits, and bank fees are entered into the appropriate accounting system (SAP) and applied to the correct open accounts receivable or general ledger accounts within established service level agreements. The specialist will also maintain detailed records, support daily and weekly reconciliation processes, and collaborate with internal teams to resolve unapplied or misdirected funds.

Essential Functions:

Daily Responsibilities:

• Apply all received funds within 48 hours of receipt at the bank, ensuring accuracy and compliance with company policy
• Download, review, and save daily bank statements and supporting reports from multiple banking platforms (Bank of America, Citibank, JP Morgan, Scotia, Comerica, Merchant Connect)
• Enter and identify current day bank information in the Deposit Detail spreadsheet, matching payments to open AR or researching and documenting unapplied items
• Create daily Cash Application Books by business unit and bank account, including all supporting documentation (statements, images, ACH reports, credit card details, and relevant emails)
• Update and maintain the Deposit Detail Excel file and Unapplied Report for each business unit, ensuring all records are current and accurate
• Process payments through SAP system, including lockbox payments, ACH/EDI transactions, wire transfers, and credit card settlements
• Follow up on all unapplied funds and maintain detailed tracking of resolution efforts

Weekly Responsibilities:

• Monday: Ensure the TRCC GL is balanced to the Deposit Detail Book first thing in the morning
• Friday: Verify entire week's postings are set for weekly journal postings before end of day
• Perform weekly and monthly reconciliations, including balancing deposits to the bank statement and general ledger, and running required control and analysis reports
• Process Scotia bank activity on a weekly basis (M-F), posting credits and debits including service charges and credit card returns

Bank Account Management:

• Access and download reports from Bank of America CashPro Online (statements, Excel deposit detail, EDI/ACH reports, lockbox images, remote deposit)
• Retrieve account statement details reports from Citibank Portal
• Generate prior day and current day reporting and ACH detail from JP Morgan Access
• Process CAD and USD account statements and lockbox images from Scotia Bank
• Navigate Comerica Treasury Information Reporting system
• Review credit card payment reconciliation and monthly statements in Merchant Connect

Payment Application Processing:

• Process system-generated credit card transactions through SAP payment predictor application (transaction code FLB1)
• Apply payments to exact invoice matches using automated lockbox processing
• Handle partial payments, overpayments, underpayments, and multiple payments for single invoices
• Process misdirected payments both in and out, coordinating with other business units
• Apply wire payments including wire fees and advance payments to sales orders
• Process interest-only payments, sales discounts, and residual amounts
• Utilize proper posting keys (PstKy 13, 13C, 54, 01, 15, 40, 50) for various transaction types

End of Month (EOM) Procedures:

• Balance GL balance to bank statement using SAP transaction code FS10
• Update Open AR Report using SAP transaction code ZFI2R001TP3
• Process manual entries for refunds, remote deposits, and Scotia account activity
• Complete all period-end reconciliations and ensure accuracy before period close
• Coordinate with billing teams to ensure payment files are processed before bank deposits

Communication & Collaboration:

• Communicate with internal stakeholders (billing, treasury, IT, and business unit contacts) to resolve payment discrepancies, misdirected funds, and unapplied cash
• Support the creation and posting of journal entries, ledger invoices, and other accounting transactions as needed
• Email billing teams with check details for PSPC deposits to determine proper application
• Request IBS invoice creation for misdirected payments and coordinate intercompany transfers
• Maintain detailed email documentation in appropriate shared folders for audit trail purposes

Qualifications:

• Bachelor’s Degree and minimum 2 years prior relevant experience or Graduate Degree or equivalent with 0 to 2 years of prior related experience. In lieu of degree, minimum 6 years of prior related experience.
• 2+ years of experience in cash application, accounts receivable, or general accounting, preferably in a multi-entity or shared services environment

In compliance with pay transparency requirements, the salary range for this role in California, Massachusetts, New Jersey, Washington, and the Greater D.C, Denver, or NYC areas is $61,500-$114,500. The salary range for this role in Colorado state, Hawaii, Illinois, Maryland, Minnesota, New York state, and Vermont is $54,000-$100,000. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements.

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