Title:  Administrative Assistant - Level D

Job Title: Administrative Assistant - Level D

Job Code: 27815

Job Location: Palm Bay, FL

Job Description:

The Administrative Assistant serves as the focal point of contact for all communication, coordination, event planning, logistical support, procurement, travel, and expense management for the Space & Airborne Systems (SAS) Segment Program Management Excellence (PMX) organization.

Essential Functions:

• Provide administrative support to the entire US-based SAS PMX organization
• Arrangement of travel and processing of expense reports
• Execute conference planning and executive meeting organization
• Process overtime requests for team members
• General support to the six (6) staff leaders and their teams
• Facilities / cubicle / office management
• Coordination with suppliers, subcontractors, consultants, and other third parties
• Collaboration with other functional, sector, and division administrative professionals
• Support to coordination and execution of training offerings, billings, and other administrative tasks in support of the Program Leadership Team (PLT) Certification Program
• Support of special projects as required

Qualifications: 

• Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.

Preferred Additional Skills:

• Proficient in MS Office suite of tools, including PowerPoint and Outlook.
• Possess excellent communication skills, quality commitment, customer focus, strong interpersonal skills and be adaptable.
• Demonstrate a strong attention to detail and a high degree of accuracy.
• Demonstrates initiative and teamwork.
• Work in a fast-paced, dynamic environment with the ability to prioritize, multi-task, and ensure tasks are completed on time
• Ability to effectively and positively interact with all levels of employees and management
• General business and operational analysis experience
• General usage of SharePoint / SharePoint Administration
• Ariba, Concur, SuccessFactors, and other L3Harris business systems experience