Title:  Administration D

Job Title: Administrative D

Job Code: 32724

Job Location: Orange, VA

Job Schedule: 9/80 work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off— 1st Shift

Job Description:

Responsible for all administrative responsibilities consisting of creating presentations/weekly reports, scheduling meetings/morale events, booking travel, submitting expense reports, managing leadership/conference room calendars, proposal tracker, and other departmental administrative tasks assigned in support of the Program Office Team. Management of departmental leadership calendars and conference room scheduling.

Essential Functions:

• Proactively organize calendar schedules, email and the day-to-day support of the executives/site leadership.
• Assist with catering to support business meetings for site leadership and other departments.

• Provide comprehensive administration support to executives/leadership, exercising confidentiality and diplomacy, supported by an understanding of the strategy and priorities of the organization. Support administration when required for note taking, group meetings and general support if needed. Assist with All Hands Meetings, Monthly Management Meetings and employee morale events.
• Coordinate travel and international travel arrangements, and accommodation requirements in connection with others and ensure arrangements in place.

• Build and maintain strong working relationships with a broad range of stakeholders from different business units, functions, and within greater AR segment, as necessary. Be part of a highly collaborative and supportive team member that work together across the team.

Qualifications:

• High School Diploma or equivalent and a minimum of 8 years of prior Administrative experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior Administrative experience.
• 2 years Microsoft Office Tools.

Preferred Additional Skills:

• Experience in managing administrative duties for a business office and/or small team.

• Intermediate excel skills is strongly preferred.
• Driven and resourceful to manage own workload, with flexibility to prioritize and deliver against deadlines with minimal supervision.
• Remains resilient and reliable under pressure.

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