Title:  Program Administrator

Job Title:  Program Administrator

Job Code: 35084

Job Location: Northampton, MA

Schedule: 9/80

Job Description:

Perform administrative duties, including overseeing the shipping process for all programs and executing Wide Area Workflow (WAWF) invoicing related to the DD-250 process; maintain and update schedules/plans and reports/information under the direction of the Program Manager; work with other departments to expedite program tasks; and assist in the preparation of data for presentations.

Essential Functions:

• Draft Shipping Detail Reports (“G” SDRs) gather OQE as needed
• Oversee the processing and management of invoices within the Wide Areas Workflow system.
• Ensure timely and accurate entry of invoice data.
• Review and validate invoices for completeness and compliance with company policies and contract terms.
• Gather data from various systems and draft monthly status reports for assigned programs. Convert/extract and interpret data into a format that can be analyzed by Program team and Customer.
• Responsible for accurate preparation, maintenance and updates to the Depot Inventory Report in support of monthly CDRL submittal adhering to a firm deadline (as required).
• Monitor and accurately maintain Depot Level Repairable (DLR) Report providing timely updates in support of Inventory CDRL.
• Responsible for updating the Depot In-House Inventory Report and Depot Usage file in support of KEO’s yearly investment in Depot Inventory adhering to a firm deadline (as required).
• Knowledge and understanding of Inventory Report, DLR Report and Depot In-House Inventory Report are required in order to analyze data and provide key foundational and accurate inventory management information to the overall Photonics Depot Team (internal and external).
• Responsible for updating the Imaging Failure Tracking & Asset Management System (IFTAMS) database within the US Government’s Information System for Depot Level Repairables (DLR’s).
• Acts as liaison to Government Property Specialist to translate specific customer requirements as it pertains to the Depot program.  This may include utilization of designated Depot Inventory work orders/Projects for Depot Inventory Management to ensure customer needs are met.
• In order to ensure successful Program execution, understand the logic of KEO’s Business Management System as it specifically pertains to DLR order launching, tracking & shipments.
• Assist Program Managers with ordering, shipping support documentation and running Reports including (but not limited to) the following:
  • Preparation of Program Management Directive (PMD) Forms
  • Draft “GFM” Shipping Detail Reports (“G” SDRs); gather OQE as needed
• Responsible for the overall  management of Depot Level Repairable items (DLRs) with oversight from the Program Manager and/or Associate Program Managers.
• Exposure to some company sensitive information and data.

Qualifications: 

• Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.
• Ability to obtain a US Secret Clearance which requires US Citizenship
• Minimum Experience: 8 years office, Depot program or business experience
• Detailed and task oriented, can change direction/priorities when needed
• Proficiency with MS Word, Excel, Power Point
• Experience and aptitude with SAP and Enterprise Tools focused on Business Systems & Inventory Management
• Must have excellent written and verbal communication skills
• Strong interpersonal skills, builds relationships and work well with others at all levels of the organization.

Preferred Additional Skills:

• Proficient in MS Office, Strong communication and customer relationship skills

In compliance with pay transparency requirements, the salary range for this role in Massachusetts is $68,500- $127,000. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements.

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