Title:  Administrative Coordinator, Operations Support

About your next challenge as an Administrative Coordinator, Operations

The Administrative Coordinator, Operations Support will play a central role within the operations department. Your main responsibility will be to provide administrative support to ensure the daily operations of the department.

What you will do:

·         Provide administrative support to operational managers and employees in Mirabel and external sites;

·         Create different presentations in Powerpoint;

·         Write letters, memos, e-mails;

·         Create Excel tables, compile reports, data analysis;

·         Review and maintain the department's filing system;

·         Create service orders;

·         Complete employee profile change requests;

·         Assist in the creation of new personnel requisitions;

·         Deliver mail;

·         Coordinate trips and make different bookings;

·         Prepare expense accounts;

·         Prepare the arrival of new employees;

·         Complete the different requests (JIRA):

·         New employee access and hangars access;

·         Various computer and maintenance requests;

·         Process orders for different types of office supplies and printer cartridges;

·         Participate in and monitor the department’s budget and indirect hours;

·         Write, review, layout processes and procedures related to operations;

·         Update the dashboards;

·         Support the team of operations managers and make recommendations to improve work methods and tools in order to improve efficiency; 

·         Ensure the replacement of other administrative coordinators of the building and equipment maintenance department during absence and holidays;

·         Perform timesheet adjustments.

Required Skills and Experiences :

·         High school diploma or equivalent with a minimum of six (6) years of experience in a similar position or; 

·         Professional studies diploma or College diploma in Administration and management techniques or similar with a minimum of 2 years of experience in a similar position;

·         Five (5) years of experience in a similar position;

·         Bilingual (French and English) both written and oral.

·         Advanced knowledge of the MS Office suite (Word, Excel, Powerpoint);

·         Basic knowledge of accounting;

·         Knowledge of SAP or any other Enterprise Resource Planning (ERP) systems is an asset;

·         Knowledge of MS-Project, an asset;

·         Knowledge of Visio an asset.

What makes you stand out :

You are an analytical person;

You are not afraid to work with databases;

You are also a field person, you like contact with operations;

You perform best when you have a high level of autonomy in your work;

You show initiative and judgment;

You care about the success of the company.

Eligibility Criteria (Mandatory):

·         Must be eligible for registration with the Controlled Goods Program;

·         Must be eligible to obtain and maintain a government of Canada “Reliability” status and Level 2 (Secret) security clearance.

 ·        Must be eligible to meet the requirements for U.S. International Traffic in Arms Regulations (ITAR).