Title:  Sr. Executive Assistant

Job Title: Sr. Executive Assistant

Job Code: 26227

Job Location: Melbourne, FL

Job Schedule: 9/80: Employees work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off

Job Description:

The Aerojet Rocketdyne Segment of L3Harris Technologies is seeking a Senior Executive Assistant to support our functional senior leadership team at our Headquarters in Melbourne, FL.  This position will report directly to the Vice President of Human Resources and provide overall administrative support for the VP of HR and other senior members of the leadership team as needed. The Senior Executive Assistant is a key member of the team, providing essential administrative support to ensure smooth and efficient functioning of the department and the site. This role requires a highly organized, detail-oriented individual with excellent written and verbal communication skills and the ability to manage multiple tasks simultaneously.

Essential Functions:

• Under minimal supervision, performs a variety of executive administrative support duties that are complex in nature and where judgment and initiative are required in resolving problems and making recommendations.
• Provide administrative support to the leadership team, including scheduling meetings, proactively managing calendars, and coordinating travel arrangements.
• Assist in the preparation and editing of reports, presentations, and other documents as needed, ensuring all documentation is accurate and up to date.
• Support the implementation of office policies and procedures and assist in monitoring compliance.
• Coordinate logistics for internal and external events, including high-level visits, conferences, site tours, workshops, and training sessions.
• Process expense reports and invoices and assist with budget tracking and financial record-keeping.
• Serve as a liaison between the leadership team and other internal teams, as well as external partners and vendors while maintaining confidentiality and diplomacy.
• Perform data entry and maintain databases, ensuring the integrity and confidentiality of information.
• Support general office duties, including ordering and stocking of office supplies, drinks, food, and snacks in support of site operations/meetings/routine business.
• Assist with special projects and perform additional duties assigned by leaders.
• Up to 10% business travel to other sites may be required, as needed.

Qualifications:

• High School Diploma or equivalent and a minimum of 10 years of prior relevant administrative experience or 2 years post-Secondary/Associates Degree with a minimum of 6 years of prior related administrative experience.
• 2+ years experience as Senior Administrative Assistant required.
• 2+ years’ experience with Microsoft Office tools, (Microsoft Word, Excel, PowerPoint, Outlook, Teams and Zoom.)

Preferred Additional Skills:

• Excellent verbal, written and interpersonal communication skills, with ability to effectively communicate with all levels of management and individual contributors.
• Strong analytical skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Proactive problem-solving skills and a strategic mindset.
• Experience with SharePoint administration, Concur/SAP, ARIBA and Envoy preferred.
• Prior Aerospace & Defense Industry experience.
• Strong organizational skills and attention to detail.
• Ability to multi-task with frequent interruptions and critical time constraints.
• Demonstrate high level of maturity and confidentiality relating to sensitive information; to include maintaining sensitive documents/files for leaders.
• Effectively prioritize assignments, providing consistent quality results.
• Assists in analyzing and establishing plans to meet key project objectives, and to identify and resolve issues.
• Assist in monitoring and managing critical department and project information, and schedules.
• Effectively work as a team member; successfully establishishing and maintaining cooperative working relationships.
• Provide guidance and mentoring to other assistants.