Title:  Specialist, Subcontracts

Job Title:  Specialist, Subcontracts

Job Code:  44424

Job Location:  Melbourne, FL

Job Schedule: 9/80

Job Description:  

• Serve as the leader for all program's supply chain activities and advise/communicate with senior management.
• Support cross-functional requests and inquiries (i.e., Contracts, Program Management Office (PMO), Business Development (BD), Engineering, Finance, Quality, Operations, Logistics, International Trade Compliance and Regulatory Government Compliance, Accounts Payable (AP), Property Management, etc.).
• Moderate understanding of production, development, services, repairs, and sustainment.
• Moderate knowledge of contract types (i.e., FFP, Cost Reimbursement, T&M, CPFF, CPIF, etc.)
• Moderate knowledge to support government proposals and produce BOEs.
• Moderate negotiation skills, subcontractor management and program risk management.
• Must have ability to review technical SOWs, understand work scope, and hold other functions accountable to provide clarity and eliminate ambiguity in SOW language and technical requirements.
• Ensure all applicable Program, Company, engineering, and item-specific conformance criteria are clearly and adequately conveyed to suppliers.
• Negotiates legal documents as required (i.e., NDA, Agreements, Terms and Conditions, etc.), based on assigned signature authority.
• Responsible to award and manage resultant subcontracts.
• May be assigned to prepare PO/Subcontracts compliant packages as required, and as proficiency increases.
• Single point of contact to assigned POs, PO modifications, subcontractors, direct management, and to internal customers.
• Identifies trends and correlations in Subcontracts data.
• Able to analyze and ensure compliance to prime contract and program's contractual, legal, technical, and quality requirements.
• Able to peer review subcontracts packages to support organization's compliance.
• Moderate ability to work with PMO and Contracts to determine the appropriate means of acquisition to support program needs.
• Moderate understanding of program requirements and risks, milestones, period of performance, end customer requirements, Trade Compliance (ITAR/EAR), subcontractor capabilities and stability, and engineering requirements. drawings.
• Moderate understanding of Programs and Product Lifecycle Management (PLM) and MRP systems, and an understanding of the cause-and-effect relationship of these systems.
• Moderate familiarity with SOWs, FAR/DFARs, Prime and program requirements, requirements, and engineering drawings.
• Moderate understanding of concepts, use and purpose of the Subcontracts function.
• Moderate understanding of Subcontracts relationship with other functions such as Contracts, Program Management, Finance, Engineering, Quality, Business Development, and others.
• Moderate understanding of procurement systems and tools such as Material Requirements Planning (MRP), Control, Cognos, Quality, Excel, Peoplesoft Financials, Expo, PDM and others.
• Responsible for managing Subcontracts of moderate complexity programs, efforts, and scopes.
• Assigned efforts will be based on skills proficiency, experience, and delegation of authority (DOA).
• Responsible for proposal activities with moderate complexity with Lead SCM guidance.
• Develops Basis of Estimates (BOE's) for Subcontract Management labor with Lead SCM oversight/guidance.
• Reviews Subcontractor Statements of Work (SSOW) to ensure compliance and integrate specific subcontract management deliverables as applicable (forecast, timecard report, etc.)
• Responsible for managing timely administration of subcontracts, purchase orders, contract modifications, request for proposals, negotiations, and processing of legal documents.
• Supports program kick off and the preparation of kick off packages with guidance from direct management and based on program requirements. 
• Moderate understanding of forecasting and Supply Chain's influence on annual operating plan to include orders, sales, profit, and cash flow.
• Moderate understanding to stage program requirements in to effectively align with the program execution, structure, and manage deliveries to milestones outlined in SOW and PMO requirements.
• Monitors and respond to internal cross functional metric trends related to that indicate early risks of supply chain disruptions.
• Manages worklists and subcontract tasks timely and complete compliant subcontract packages.
• Moderate accountability to perform program closeout of subcontracts related contractual obligations (e.g., CFE/GFE, deliveries, open commitments, residual material disposition), by completing program assigned actions.

Qualifications: 

• Bachelor’s Degree and a minimum of 4 years of prior related experience. Graduate Degree or equivalent with 2 years of prior related experience. In lieu of a degree, minimum of 8 years of prior related experience.
• Able to obtain and maintain a FAA public trust clearance
• Minimum 1 year experience with Microsoft Office Suite (Outlook, WORD, Excel, PowerPoint, etc.)

Preferred Additional Skills:

• Highly proficient in MS Office suite of tools, including Outlook.
• Proficient with MRP systems.
• Ability to adapt to a fast-paced, dynamic environment with the ability to prioritize and multi-task.
• Demonstrate a strong attention to detail and a high degree of accuracy.
• Possess excellent communication skills, quality commitment, customer focus, strong interpersonal skills and be adaptable.
• Ability to effectively communicate with all levels of management and program teams.
• Be a self-starter and team player.
• DoD contract experience.
• Knowledge of FAR/DFAR/ITAR laws, rules, and regulations.
• Experience in managing various types of complex subcontracts, including hardware, software, complex services subcontracts, and follow-on/production subcontracts.
• Lean Six Sigma experience.
• Experience as Cost Account Manager for Subcontracts managing budgets and sales forecasting.

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