Title:  Senior Executive Assistant

Job Title: Senior Executive Assistant

Job Code: 33032

Job Location: Melbourne, FL

Job Schedule: 9/80: Employees work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off

Job Description:

The Missile Solutions Segment of L3Harris Technologies is seeking a Senior Executive Assistant to support our functional segment exective leadership team at our Headquarters in Melbourne, FL. The Senior Executive Assistant is a key member of the team, providing essential administrative support to ensure smooth and efficient functioning of the department and the site. This role requires a highly organized, detail-oriented individual with excellent written and verbal communication skills and the ability to manage multiple tasks simultaneously.

Essential Functions:

Under minimal supervision, performs a variety of executive administrative support duties that are complex in nature and where judgment and initiative are required in resolving problems and making recommendations.

• Provide administrative support to the leadership team, including scheduling meetings, proactively managing calendars, and coordinating travel arrangements.
• Assist in the preparation and editing of reports, presentations, and other documents as needed, ensuring all documentation is accurate and up to date.
• Support the implementation of office policies and procedures and assist in monitoring compliance.
• Coordinate logistics for internal and external events, including high-level visits, conferences, site tours, workshops, and training sessions.
• Process expense reports and invoices and assist with budget tracking and financial record-keeping.
• Serve as a liaison between the leadership team and other internal teams, as well as external partners and vendors while maintaining confidentiality and diplomacy.
• Perform data entry and maintain databases, ensuring the integrity and confidentiality of information.
• Support general office duties, including ordering and stocking of office supplies, drinks, food, and snacks in support of site operations/meetings/routine business.
• Assist with special projects and perform additional duties assigned by leaders.

• Up to 15% business travel to support L3Harris events and VIP visits as needed.

• Weekly compensated overtime may be required as this is a non-exempt position.

• Ability to obtain U.S. Security Clearance. 

Qualifications:

• High School Diploma or equivalent and a minimum of 10 years of prior relevant administrative experience or 2 years post-Secondary/Associates Degree with a minimum of 6 years of prior related administrative experience.

• 4+ years’ experience with Microsoft Office tools, (Microsoft Word, Excel, PowerPoint, Outlook, Teams and Zoom.)

• 2+ years experience as Senior Executive Assistant required. 

Preferred Additional Skills:

• Excellent verbal, written and interpersonal communication skills, with ability to effectively communicate with all levels of management and individual contributors.

• Ability to manage multiple tasks and prioritize effectively through frequent interruptions and critical time constraints.

• Proactive problem-solving skills and a strategic mindset.

• Experience with SharePoint administration, Concur/SAP, ARIBA and Envoy preferred.

• Prior Aerospace & Defense Industry experience.

• Demonstrate high level of maturity and confidentiality relating to sensitive information; to include maintaining sensitive documents/files for leaders.

• Effectively work as a team member; successfully establishing and maintaining cooperative working relationships.

• Provide guidance and mentoring to other assistants.

• Strong organizational skills, attention to detail, and ability to manage multiple tasks under critical time constraints.

• Experience in project management, including planning, monitoring, and resolving issues.

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