Job ID: 25902

Title: Executive Administrative Assistant

Location:

Melbourne, FL, US, 32919

Job Title: Executive Administrative Assistant

Job Location: Melbourne, FL

Job Schedule: 9/80: Employees work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off

Job Description:

L3Harris is seeking an exceptionally bright, motivated and team-oriented professional to support a C-Suite executive and their staff at Corporate Headquarters. This role requires good judgement, meticulous attention to detail, and the ability to ability to get work done efficiently. High levels of integrity, discretion in handling confidential information, and professionalism in working with senior leaders inside and outside the company is critical. A proven track record of taking initiative, working independently, delivering exceptional results, and exceeding expectations are required. The successful candidate will be an effective communicator, able to complete complex tasks and projects quickly with minimal guidance, react with appropriate urgency, and take initiative to manage multiple priorities in a fast-paced environment.

Essential Functions:

Provide high-level administrative support to executive team members, including scheduling meetings, managing calendars, and coordinating travel arrangements

Prepare and edit correspondence, reports, presentations, and other documents

Liaise between executives and internal / external stakeholders, ensuring effective communication and timely responses

Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items

Handle confidential and sensitive information with utmost discretion

Maintain office supplies and equipment and manage vendor relationships

Perform filing, photocopying, and data entry

Support planning and execution of company events and functions such as the annual Innovation Awards banquet

Assist with special projects and initiatives as assigned

Assist in analyzing and establishing plans to meet key project objectives, and identify and resolve issues

Support monitoring and managing critical department and project schedules

Effectively communicate with all levels of leaders and team members

Ability to work occasional weekends and outside of standard business hours

Qualifications:

High school diploma or equivalent and a minimum of 10 years of prior relevant experience, or 2 years post-Secondary / associate's degree with a minimum of 6 years of prior related experience

Preferred Additional Skills:

Minimum 5 years’ experience as a Senior Administrative Assistant

Experience in the Aerospace & Defense industry

Proficiency in Microsoft tools and Concur Travel

Strong organizational skills and attention to detail

Exceptional interpersonal skills and the ability to build relationships across all levels

Strong written and verbal communications skills

Proactive approaches to problem-solving with decision-making capability

Ability to handle administrative details independently while keeping team members appropriately informed

High levels of professionalism, integrity, and discretion in handling confidential and sensitive information

Proven track record of achievement and meeting deadlines in a fast-paced environment

Ability to easily adapt to changes in direction, meeting expectations and objectives without sacrificing schedule

Knowledge and experience with senior government officials, business executives, Department of Defense organizations, and their operating practices