Title:  Procurement D (Malabar FL)

Job Title: Subcontract Administrator D

Job Code: PRSD

Job Location: Malabar, FL

Job Schedule: 4/10

Job Description:

• Provides administrative support specifically related to Subcontract Management department activities.
• Maintains information on computer systems, maintains files, logs, records of invoices, subcontract purchase orders and other related documentation.
• May assist Subcontract Managers with maintaining accurate system data and due date information, support on processing supplier payment/invoice discrepancies, support with processing matched exception issues, open commitment reporting, new vendor set-up, shipping requests, Receiving Discrepancies (RDR), Returns to Vendor (RTV), and Problem Reports/Supplier Corrective Action Reports (SCAR). 
• Interfaces with Receiving and Accounting departments to resolve any Subcontractor related issues.
• Prepares standard requests for quotations and purchase requisitions. Assignments may require initiative regarding pricing revisions, order cancellations, discontinued items, acceptable substitutes, delivery date revisions, invoice discrepancies, etc. May place purchase orders as assigned by supervision.

Essential Functions:

• Responsible for providing administrative support to a team of Subcontract Managers, supporting the L3Harris Military Avionics Division.
• May support other divisions within Sector as required. 
• Maintains subcontract documentation files, including requisition processing and invoice tracking.
• Interfaces daily with Supply Chain team, including building working relationships with program stakeholders and other functional subject matter experts regarding supply chain needs.
• Utilizes software systems such as PeopleSoft, Cincom CONTROL MRP, Microsoft Office, EXPO Supplier Portal, and other metric reporting systems.
• Assists Subcontract Managers with MRP reports, matched exceptions mitigation, open commitment reporting, new vendor set-up, shipping requests, Receiving Discrepancies (RDR), Returns to Vendor (RTV), and Problem Reports/Supplier Corrective Action Reports (SCAR).
• Interfaces with Receiving and Accounting departments to resolve any Subcontractor related issues.
• Supports on-boarding/training of new Subcontract Managers with respect to tools and metrics.
• Schedules travel as needed for Subcontract team and completes expense reports.

Qualifications:

• Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.
• Ability to obtain US Government security clearance

Preferred Additional Skills:

• Highly proficient in MS Office suite of tools, including Outlook.
• Proficient with MRP systems.
• Ability to adapt to a fast-paced, dynamic environment with the ability to prioritize and multi-task.
• Communicate effectively with a wide range of professional levels and functions.
• Demonstrate a strong attention to detail and a high degree of accuracy.
• Possess excellent communication skills, quality commitment, customer focus, strong interpersonal skills and be adaptable.
• Ability to effectively interact with all levels of management and program teams.
• Be a self-starter and team player.

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