Title:  Executive Administrative Assistant

Job Title: Executive Administration F

Job Code: 35504

Job Location: Plano, TX / Rockwall, TX / Greenville, TX

Job Schedule: 1st Shift 9/80 (On-site)

Job Description:

The Intelligence, Surveillance, Reconnaissance (ISR) Sector of L3Harris Technologies is seeking a Senior Executive Assistant to support our Sector CFO and staff in the Dallas/ Ft. Worth area. The position will require travel between Plano, Rockwall, and Greenville, TX, with a primary office location available in any of the three cities. The Senior Executive Assistant is a key member of the team, providing essential administrative support to ensure smooth and efficient functioning of the department and the site. This role requires a highly organized, detail-oriented individual with excellent written and verbal communication skills and the ability to manage multiple tasks simultaneously.

Essential Functions:

• Under minimal supervision, performs a variety of executive administrative support duties that are complex in nature and where judgment and initiative are required in resolving problems and making recommendations.
• Provide administrative support to the CFO and leadership team, including scheduling meetings, proactively managing calendars, and coordinating travel arrangements.
• Assist in the preparation and editing of reports, presentations, and other documents as needed, ensuring all documentation is accurate and up to date.
• Coordinate logistics for internal and external events.
• Process expense reports and invoices.
• Serve as a liaison between the leadership team and other internal teams while maintaining confidentiality and diplomacy.
• Support general office duties, including ordering and stocking of office supplies, drinks, food, and snacks in support of site operations/meetings/routine business.
• Assist with special projects and perform additional duties assigned by leaders.
• Assist CFO with ongoing requests for approval by screening contents prior to submission to CFO.
• Excellent verbal, written and interpersonal communication skills, with ability to effectively communicate with all levels of management and individual contributors.
• Ability to manage multiple tasks and prioritize effectively through frequent interruptions and critical time constraints.
• Proactive problem-solving skills and a strategic mindset.
• Demonstrate high level of maturity and confidentiality relating to sensitive information; to include maintaining sensitive documents/files for leaders.
• Effectively work as a team member; successfully establishing and maintaining cooperative working relationships.
• Provide guidance and mentoring to other assistants.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks under critical time constraints.
• Experience in project management, including planning, monitoring, and resolving issues.
• Other duties as assigned by Supervisor.

Qualifications:

• High School Diploma or equivalent with ten (10) years of administrative experience.
• 2 years post-Secondary/associate’s degree with six (6) years of administrative experience.
• 4+ years’ experience with Microsoft Office tools, (Microsoft Word, Excel, PowerPoint, Outlook, Teams and Zoom.)
• 2+ years’ experience as Senior Executive Assistant required.
• Must be a U.S. Citizen.

Preferred Additional Skills:

• Experience with SharePoint administration, Concur/SAP, ARIBA and Envoy.
• Prior Aerospace and Defense Industry experience.

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