Title:  Administration Support

Job Title: Administrative Support C

Job Code: 39150

Job Location: Greenville, TX (On-Site)

Job Schedule: 1st Shift 9/80

Job Description:

The Administration C position will be responsible for performing general administrative supporting dynamic Field Engineering efforts.  Coordinates and books travel, builds/reviews expense reports, and validates labor charging logs.  Prepares documents, spreadsheets, and reports, creates and/or maintains appropriate logs, databases, status reports/tracking. Research questions/issues relating to office, travel, payroll operations, and established policies and procedures. 

Essential Functions:

• Accept/validate Field Engineering travel needs.
• Coordinate with business travel office.
• Liaise with program managers on contract travel needs.
• Be familiar with and provide travelers with itinerary and travel guidance.
• Process travel changes to meet customer needs.
• Process and submit security visit requests, country clearances, passports, and visas.
• Process government assignment orders when applicable.
• Travel tracking and reporting.
• Provide expense report support/training to travelers.
• Review traveler expense reports to ensure they comply with requirements.
• Keep a log of all travel and expense reports supported.
• Coordinate employees on timecard inputs/discrepancies.
• Calculate and submit pay correction to payroll for processing.
• Support and monitor traveler timecard entries.
• Process overtime requests.
• Run SAP labor reports as needed.
• Knowledge and proficiency in SAP and Concur.
• Travel booking experience for large groups.
• Reliable, ability to multi-task/be proactive.
• Effectively communicate verbally/electronically.
• Able to support travel needs during non-business hours 5% of the time.
• Friendly, customer service attitude.
• Quick thinking with sound problem-solving skills.
• Utilize MS Office Suite.
• Must be able to obtain and maintain a Secret DoD security clearance.
• Other duties as assigned by supervisor.

Qualifications:

• Requires a High School Diploma or equivalent with six (6) years of administration support with a strong emphasis on travel and expense reports.
• 2 years post-Secondary/associate’s degree with two (2) years of administration support with a strong emphasis on travel and expense reports.
• Must be a U.S. Citizen.

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