Title:  Program Administrative Assistant C

Job Title: Program Administrative Assistant C

Job Code: 23041

Job Location: Ft. Wayne, IN

Job Description:

L3Harris is seeking an Administrative Assistant to perform administrative, and staff support duties to support Program Managers within the Spectral Solutions Division. The individual must exhibit the highest levels of personal integrity, professionalism, and work ethic, while delivering exceptional customer service to both internal and external customers.

Key responsibilities include meticulous task management, execution excellence, research/data analysis, and report generation. The role also involves taking and delivering messages, providing information to callers, and distributing mail, packages, and paperwork. Additionally, the Administrative Assistant will schedule and arrange meetings, travel, and other events involving customer interactions.

A successful candidate will demonstrate adaptability to changing environments and multiple competing demands and will be equally comfortable working independently or as part of a team. Strong interpersonal skills and the ability to interact with all levels of management are essential.

Essential Functions:

• Provide administrative support to program leadership
• Assist with the preparation of reports, spreadsheets, letters, memoranda, agendas, and schedules; collate and prepare materials for internal and customer meetings
• Maintain calendars; schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms
• Post documents to the customer portal and email notifications
• Arrange travel itineraries and assist with timely submission of expense reports
• Interface with high-level internal and external contacts
• Create and maintain appropriate databases
• May perform some research or data analysis tasks
• Prepare presentations
• Process overtime requests for program team members
• Perform other tasks and assignments as needed

Qualifications:

• Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary or Associates Degree with a minimum of 2 years of prior related experience
• Experience with Microsoft office suite of tools, including PowerPoint, Word, Excel, Outlook, and SharePoint
• Eligible for Secret Security Clearance

Preferred Additional Skills:

• Advanced proficiency with Microsoft office suite of tools including PowerPoint, Word, Excel, Outlook, and SharePoint
• Ability to adapt to a fast-paced, dynamic environment with the ability to prioritize and multi-task
• Excellent communication, time-management, problem solving, interpersonal, and team collaboration skills
• Well organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative
• Flexibility in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators
• Effectively handle multiple simultaneous projects
• Demonstrate a strong attention to detail and a high degree of accuracy
• Maintain confidentiality