Title:  Administration D

Job Title: Administration D

Job Code: 25026 

Job Location: Fayetteville, NC - On-site

Schedule: 5/8

Job Description:

The Administrative Specialist performs administrative duties for an Aircraft Maintenace organization. Position requires daily interface with company personel and customers at numerous levels. Experienced professional with proficient knowledge of administrative duties and practical knowledge of project management. Will manage processes with general supervision. Communicates with contacts inside and outside of the organization to explain and interpret administrative processes, practices, procedures and maintain the schedules for personnel and the aircraft. Recommends enhancements to processes. Works to achieve targets for specific programs and projects with impact on satisfaction of contractual requirments.   

Essential Functions:

• Assist with the preparation of reports, spreadsheets, letters, memorandums, agendas, and schedules; collate and prepare materials for Corporate Meetings.
• Space Planning: Coordinate and track workspace assignments, ensure spaces are prepared for office moves and new hires.
• Responsible for capital asset tagging and tracking, including classified resources.
• Work within the asset tracking system to track hardware assets and reconcile these with Finance on a monthly basis.
• Create/manage Excel spreadsheets, PowerPoint, reports and action item logs.
• Maintain Personnel schedule, Flight schedule and meeting calendars
• Schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms.
• Answer a high volume of phone calls, screen and route calls, and assist callers with inquiries.
• Arrange travel itineraries and assist with timely submission of expense reports.
• Manage office supply inventory and process office supply orders.
• Receive/Deliver messages, packages, mail, and paperwork.
• Maintain the organizational chart and telephone directory for the department.
• Accurately document meetings and publish meeting minutes.
• Process Purchase Orders for contingent workers and new hires.
• Perform other tasks and assignments as needed.

Qualifications:

• Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience. Substitution of additional relevant education and experience for stated qualifications may be considered. Other specific duties, responsibilities and qualifications may be required of employees assigned to this job.
•  Must possess an active DoD Secret security clearance with the ability to maintain, which requires U.S. Citizenship.
• Must have a valid Driver’s License.

Preferred Additional Skills:

• Network administraion
• IT experience
• Ability to work alone or within a group.

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