Title:  Administrative Coordinator, Operations Support

About your next Challenge as a Administrative Coordinator, Operations Support:

The Administrative Coordinator, Operations Support will play a central role within the operations department. Your main responsibility will be to provide administrative support to ensure the daily operations of the department.

What will you do:

• Provide administrative support to operational managers and employees in the site;
• Create different presentations in Powerpoint;
• Write letters, memos, e-mails;
• Create Excel tables, compile reports, data analysis;
• Review and maintain the department's filing system;
• Create service orders;
• Assist in the creation of new personnel requisitions;
• Deliver mail;
• Coordinate trips and make different bookings;
• Prepare expense accounts;
• Prepare the arrival of new employees;
• New employee access and hangars access;
• Various computer and maintenance requests;
• Process orders for different types of office supplies and printer cartridges;
• Participate in and monitor the department’s budget and indirect hours;
• Write, review, layout processes and procedures related to operations;
• Update the dashboards;
• Support the team of operations managers and make recommendations to improve work methods and tools in order to improve efficiency; 
• Make timesheet adjustments.

Required Skills and Experiences:

• High school diploma or equivalent with a minimum of six (6) years of experience in a similar position or;
• Professional studies diploma or College diploma in Administration and management techniques or similar with a minimum of 2 years of experience in a similar position;
• Five (5) years of experience in a similar position;
• Bilingual (French and English) both written and oral.
• Advanced knowledge of the MS Office suite (Word, Excel, Powerpoint);
• Basic knowledge of accounting;
• Knowledge of SAP or any other Enterprise Resource Planning (ERP) systems is an asset;
• Knowledge of MS-Project, an asset;
• Knowledge of Visio an asset.

Eligibility Criteria (Mandatory):

• Must be eligible for registration with the Controlled Goods Program;
• Must be eligible to obtain and maintain a government of Canada “Reliability” status and Level 2 (Secret) security clearance.
• Must be eligible to meet the requirements for U.S. International Traffic in Arms Regulations (ITAR).