Job Title: Executive Administrative Assistant

Job Code: 27354

Job Location: Clifton, NJ

Job Schedule: 9/80: Employees work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off

Job Description:

L3Harris Technologies, Inc. is seeking a motivated and team-oriented Executive Assistant to support the Vice President, Electronic Warfare Division, Airborne Combat Systems Sector within the Space & Airborne Systems Segment. This exciting role requires a highly-skilled administrator who demonstrates good judgment, attention to detail, and a consistent character. The ideal candidate will have a keen eye for accuracy and the unique ability to manage tasks efficiently. A high level of integrity and discretion in handling confidential information, and professionalism when interacting with senior professionals both inside and outside the company is critical.

A proven track record of taking initiative, working independently, delivering exceptional results, and exceeding expectations is crucial. The most successful candidate will be an effective communicator, both verbally and in writing, who can complete complex tasks and projects swiftly with minimal to no guidance. They should respond with appropriate urgency to situations requiring a quick turnaround and take decisive action even without having the complete picture.

Essential Functions:

• Management of complex calendar and scheduling requirements
• Relationship building and partnering with key company leaders, other executive assistants as well as contractors, suppliers, and vendors
• Arrange travel schedule and reservations for executive management as needed, to include car/sedan service and/or taxi
• Proactive management of domestic and international travel and expenses
• Prioritize, track, and help drive completion of key deliverables and follow up on outstanding items
• Draft, edit, design, and format a variety of Word, PowerPoint, and Excel documents.
• Coordinate and support meetings and conferences, including food service
• Prepares presentation materials
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Provide guidance to divisional/functional administrative staff on tasks, documents, deadlines; Recommend process improvements and new procedures

Qualifications:

• High School Diploma or equivalent and a minimum of 12 years of prior relevant experience supporting Executives or 2 years post-Secondary/Associates Degree with a minimum of 8 years of prior related experience

Preferred Additional Skills:

• Strong computer skills in Microsoft Office, specifically Outlook, Teams, SharePoint, PowerPoint, Word, and Excel
• Excellent organizational skills reflecting the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail with no supervision
• Exceptional written and verbal communications skills
• Proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Ability to handle administrative details independently, while keeping team members adequately informed
• Professionalism, integrity, and discretion in handling confidential and sensitive information
• Ability to achieve high performance goals and meet deadlines in a fast-paced and ambiguous environment

In compliance with pay transparency requirements, the salary range for this role in New Jersey State is $31.73/hr- $59.13/hr. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including healthy and disability insurance, 401 (k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements. 

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