Title:  Administrative Assistant

Job Title:  Administrative Assistant C

Job Code: 31256

Job Location: Camden, NJ (on-site)

Schedule: 9/80 regular (Every other Friday Off)

L3Harris is dedicated to recruiting and developing diverse, high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

About L3Harris Technologies:

L3Harris Technologies is an agile global aerospace and defense technology innovator, delivering end-to-end solutions that meet customers’ mission-critical needs. The company provides advanced defense and commercial technologies across space, air, land, sea and cyber domains. L3Harris has approximately $18 billion in annual revenue and 47,000 employees, with customers in more than 100 countries.

Job Description:

The L3Harris Camden site is looking for an Administrative Assistant to support a fast paced Engineering organization.  This role will report to the Surface & C5 Systems (S&C5S) Director of Engineering and should be highly skilled and experienced in senior level support. This role provides adminstrative support to S&C5S Director of Engineering, 21 engineering managers and 200+ engineers.

Essential Functions:

• Provide comprehensive administrative support to S&C5S engineering director, engineering leaders and engineering workforce.
• Manage and maintain executive schedules, including meetings, appointments, and travel arrangements.
• Prepare, format, and edit reports, memos, letters, and other documents from drafts.
• Organize and maintain physical and electronic files related to engineering projects, ensuring they are up-to-date and easily accessible.
• Schedule and coordinate meetings, including preparing agendas, arranging conference rooms, and distributing meeting minutes.
• Assist in the preparation of presentation materials for meetings and workshops.
• Serve as a point of contact for internal and external communications, filtering and directing inquiries as appropriate.
• Facilitate effective communication between the engineering team and other departments.
• Assist in tracking project progress, milestones, and deadlines.
• Help with the coordination and execution of program tasks as required.
• Arrange travel accommodations, itineraries, and transportation for team members.
• Coordinate and support onboarding of new hires.
• Process travel expense reports and ensure accurate and timely reimbursement.
• Assist in purchasing & maintaining inventory of office supplies, equipment, and materials needed for engineering projects.
• Plan and coordinate team events, workshops, training sessions, and other department-related activities.
• Provide basic technical support to the engineering team, such as setting up equipment for meetings, and collaborating with IT for more complex technical issues.
• Individuals should be flexible and open to helping wherever needed

Qualifications:

• High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
• Minimum 5 years general office support is required.
• This position requires the ability to obtain a US Security Clearance for which the US Government requires US Citizenship.
• Experience using Microsoft Office is required.
• Strong organizational skills with the ability to multitask.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to communicate effectively with team members, stakeholders, and customers.
• Strong interpersonal skills and the ability to work collaboratively in a team environment.

Preferred Additional Skills:

• Adaptability:
  • Ability to adapt to changing priorities and work environments.
• Initiative:
  • Proactive approach to problem-solving and capability to work independently when needed.
• Discretion:
  • High level of discretion and trustworthiness due to the sensitivity of the information.

In compliance with pay transparency requirements, the salary range for this role is $MIN - $MAX. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements.

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