Title:  Contracts Administrator

Job Title – Contracts Administrator

Job Location – Brighton

Our Brighton business is moving to a new location in 2027. The new site is expected to be located in either Shoreham, Burgess Hill or Horsham and will be within a 15-minute drive of our current site.

Job ID – 35918

About this opportunity and L3Harris UK

Operating at 11 sites in the United Kingdom, L3Harris supports Britain's mission to secure and strengthen the country by delivering sovereign innovation across the space, air, land, sea and cyber domains.

L3Harris in Brighton are part of our Release Systems & Antennas division operating in the Aerospace domain. For over 70 years, L3Harris has designed and developed industry-leading carriage and release systems for fighter, rotary-wing and unmanned platforms and we design, manufacture and test a large portion of our release systems portfolio in our Brighton facility which offers 48,500 square feet of manufacturing space. Our mission-critical release systems equipment is on most major airborne fighter platforms worldwide, including the F-35, along with other aircraft like the Gripen and Typhoon.

Please note, our Brighton business is moving to a new location in 2027. The new site is expected to be located in either Shoreham, Burgess Hill or Horsham and will be within a 15-minute drive of our current site.

The Contracts/Commercial Officer is responsible for supporting the day-to-day administrative requirements of the Commercial/Contract group and for aiding in the company ability to support overall customer contract actions and internal administration. The position reports directly to the Contracts & Commercial Manager for the UK facility

A few of our employee benefits are:

• Half day finish on a Friday
• 25 days holiday per year (plus bank holidays), increasing with long service and with the opportunity to buy/sell up to 5 days
• Private medical insurance with optional family cover
• Pension scheme of up to 8% employer contribution
• Life Assurance 4x salary (flexible up to 10x)
• Group income protection
• Flexible opt-in extras such as a health care cash plan, dental insurance, gym membership, critical illness cover, cycle to work scheme, travel insurance and electric car scheme
• Employee Family Assistance Program providing mental health and wellbeing support
• Professional membership reimbursement (discretionary)

What the role will involve

The responsibilities of your role will include the following:

• Commercial Administration including dealing with enquiries, quotations, customer orders, despatch and invoicing documentation
• Timely receipt & accurate input of enquiries and orders onto ERP system
• Preparation of responses to customers
• Raising of necessary despatch documents including export licence and despatch checklist documentation in compliance with regulations
• Raising invoices and credit notes
• Liaison with other departments and customers to process enquiries or orders ensuring that all outstanding issues are resolved
• Preparation and submission of commercial proposals and quotations including payment arrangements and commercial response and obtaining internal approvals as appropriate in accordance with company and corporate procedures and with guidance from the Commercial Manager
• Providing department support with export control, including:
  • Preparation of and issuing of export Customs declaration of freight agents in accordance with the export approvals to ensure compliance with customs duty & VAT control requirements and UK and US licensing requirements
  • Preparation of export documentation for freight deliveries and hand carry of equipment outside the UK
  • Input of import and export shipment details into registers ensuring that record keeping requirements are met
  • Maintain company registers for quotations, orders and export control
  • Interface with Engineering, Program Management, Operations, Purchasing, Business Development and shipping personnel to obtain order statue and delivery data.

What you’ll bring

The role requires the following experience and skills:

• Strong interpersonal, written and verbal communication skills necessary for working in a team environment
• Analytical and methodical
• IT proficient – Proficient in MS word, Power Point, Excel
• Ability to work to deadlines and prioritise workload appropriately

Important to know

Applicants who accept a conditional offer of employment must meet the requirement of right to work in the UK and must meet eligibility requirements for access to classified information and will be subject to government security checks.

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